Job Description

United Food and Commercial Workers

U.S. Payroll Staff Accountant

Based in Washington DC
near Metro (on-site)

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

Position Description: 
The U.S. Payroll Staff Accountant processes U.S. payroll and prepares financial reports by applying accounting principles within the Accounting Department. This role ensures accurate, timely, and compliant payroll operations while maintaining alignment with both U.S. and Canadian payroll regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

The Payroll Staff Accountant is responsible for handling all U.S. payroll functions and backing up Canadian processes. Key responsibilities include:

Payroll Processing:

• Prepare and process biweekly, monthly, and off-cycle U.S. payrolls, including check preparation and distribution.
• Prepare payroll entries and ensure accurate calculation, reporting, and distribution of related taxes, benefits, and deductions through checks, EFT, wire transfers, and memos.
• Handle payroll inquiries, perform analyses, and manage related correspondence.
• Maintain comprehensive payroll records, documentation, and employee files.
• Handle off-cycle payroll checks and wire transfers as needed.

Compliance and Reporting:

• Maintain and ensure compliance with multi-state (US) & cross-border (Canada) tax rules and regulations.
• Generate, review, and analyze payroll-related reports to support reconciliations, trend analysis, and data accuracy.
• Prepare and reconcile annual earnings statements and tax forms against the general ledger, ensuring accuracy and timely distribution to employees and relevant authorities.
• Prepare and deliver U.S. salary verifications for employees, internal departments, and external parties.
• Process monthly and annual U.S. workers’ compensation returns in compliance with all regulatory requirements and deadlines.
• Prepare and submit federal, state, and local tax returns and reports.

Reconciliation:

• Reconcile payroll deduction accounts for employee contributions and company withholdings.
• Prepare monthly U.S. payroll account bank reconciliations.
• Reconcile U.S. payroll clearing accounts.
• Assist with the reconciliation of Schedules 11 and 12 of the LM2 report for payroll-related accounts.

Backup and Support:
Provide backup support for the Canadian biweekly and monthly annuitant payrolls.

Special Projects:

• Prepare annual automobile schedules for U.S., including answering questions and processing adjustments.
• Assist with special projects and reports as needed.

Confidentiality:
Maintain confidentiality of UFCW records and financial information.

Additional Duties:
Supplement the listed duties as required.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor’s degree in Accounting (preferred), or an Associate’s degree in Accounting with at least three years of progressive related experience. A combination of five or more years of progressive accounting experience, including reconciliation, may be considered in lieu of a degree. Payroll experience is preferred.

Computer/Software Skills

• Strong spreadsheet experience is required Familiarity with ADP, UKG payroll software is preferred.
• Familiarity with PN-3, Solomon and SAGE Intacct accounting software is preferred.

Communication Skills
Effective and efficient oral and written communication skills.

Other Knowledge/Skills/Abilities Required

• Ability to quickly comprehend Canadian and U.S. federal, state and provincial payroll tax law to ensure compliance with various regulations.
• Ability to accurately process payroll and related filings in a fast-paced, deadline-oriented and confidential environment.
• Strong quantitative skills are required; ability to perform complex account reconciliations.
• Strong organizational skills and attention to detail are a must.
• Ability to work independently and as part of a team.
• Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.

Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate. The work atmosphere is fast-paced and deadline-oriented.

Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

This is an exempt position under the Fair Labor Standards Act (FLSA).

Reasonable accommodations will be provided pursuant to state and federal laws.

COMPENSATION
Salary Range: $59,585 – $74,632

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration: 
This is a full-time position; posting closes when position is filled.     

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org .

To Apply:
Submit cover letter, résumé to: jobs@ufcw.org

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.

WHEN APPLYING: Be sure to indicate that you saw this information at .

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